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Role-Based Access & Security

Control Access. Protect Your Models. Scale with Confidence.

Data models contain sensitive, strategic information, and ER/Studio treats them as such. With built-in role-based access control (RBAC), you can manage who sees what, who can make changes, and who can approve or publish updates.

Whether you're modeling healthcare data, managing financial systems, or building enterprise-wide models with distributed teams, ER/Studio ensures that your data modeling environment remains secure, governed, and auditable at every level.
Role-Based Access & Security

What ER/Studio’s Access Control System Supports

  • Role-based permissions at the model, submodel, or object level
  • Fine-grained user access to editing, viewing, commenting, and publishing
  • Support for LDAP, Active Directory, and SSO (e.g., Okta, Microsoft Entra ID)
  • Audit trails showing who accessed or changed what, and when
  • Approval workflows for model changes and publication
  • Seamless integration with enterprise identity systems

Why It Matters

For Security & Compliance Teams:
  • Enforce least-privilege access to sensitive data models and metadata
  • Demonstrate access controls and audit logs for SOX, HIPAA, GDPR, and other regulatory frameworks
  • Centralize identity management through SSO and directory integrations
For Data Architects & Model Stewards:
  • Assign editing rights to key contributors, while keeping other users in read-only mode
  • Protect high-priority or in-progress models from accidental changes
  • Collaborate with confidence, knowing every change is logged and attributable
For Business Stakeholders:
  • View published models and glossaries without compromising sensitive assets
  • Participate in governance without risking errors in production models
  • Access only the data that’s relevant to your role or team

Real-World Use Case

A government agency uses ER/Studio to model both internal financial systems and citizen service data. Using RBAC, they grant modeling teams full edit rights, while limiting business analysts to read-only access, and compliance auditors to a curated view with lineage and metadata. All activity is tracked, documented, and ready for audit.
use case security

How It Works in ER/Studio

  • Admins define roles (e.g., Admin, Architect, Reviewer, Analyst, Viewer)
  • Each role comes with configurable permissions at various object levels
  • Users are authenticated through enterprise identity systems (Active Directory, Okta, Entra ID, etc.)
  • Permissions cascade down through submodels, glossaries, and metadata layers
  • Change logs and user activity are recorded and accessible in Team Server
Security and collaboration, no longer mutually exclusive.

Frequently asked questions

ER/Studio improves business outcomes by standardising metadata, automating documentation, and aligning definitions across systems. This reduces rework, improves data quality, cuts compliance effort, and accelerates delivery across data and analytics teams.

Enterprises in healthcare, finance, retail, energy, mining, and telecommunications report dramatic improvements, including faster compliance reporting, reduced data errors, higher productivity, and major time savings in documentation and coordination. Many of these outcomes represent transformational shifts rather than incremental gains.

ER/Studio connects business glossaries, metadata, and models, making definitions and lineage transparent. This clarity helps compliance teams validate data usage, find sensitive fields quickly, and produce audit-ready documentation with far less effort.

By replacing manual documentation, inconsistent spreadsheets, and disconnected modeling tools, ER/Studio creates a unified modeling and governance environment. Teams collaborate in real time, eliminate duplicate work, and apply standards consistently, which leads to significant productivity gains.

ER/Studio is designed for distributed teams, complex environments, and mixed on-prem and cloud architectures. It supports multi-user repositories, collaboration portals, governance integrations, and model versioning, making it ideal for modernisation efforts, cloud migrations, and cross-business data alignment.

Yes. ER/Studio excels in organisations facing growth, system sprawl, regulatory pressure, or fragmented data landscapes. It provides the structure, governance, and automation required to scale confidently and maintain data quality as environments evolve.

Get Started

Secure Collaboration Starts Here

With ER/Studio’s role-based access and enterprise-grade security, you get the governance and peace of mind needed to scale modeling across the organization—without losing control.
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